Web-First Production or Publish-Ahead-of-Print...That Which We Call a Workflow Should Publish Just as Fast

In the STM journal publishing world, it seems like every few years we have a new phrase to describe the dissemination of scholarly content. Each phrase describes a slightly different aspect of journal publishing and based on where you work in an organization, it may mean something slightly different. A collection of phrases I've encountered over the years include

  • XML-early workflow
  • XML-first workflow
  • Publish ahead of print (PAP)
  • Cloud-based publishing
  • Web-first production
  • HTML-based publishing

I'm sure there are other terms specific journals and specific publishing organizations use.

No matter the name, and without parsing every word, I believe the big takeaway is that now more than ever, it's critical to publish STM content quickly without compromising editorial quality. Speed is critical for journal content and scholarly communication. Longevity is important as well. Researchers need to go back to articles to understand corrections, errata, retractions, and updates. And no matter the name, mark-up language is the driving force behind speed, accuracy, longevity, and discoverability.

To provide our publishers with automated production at record-setting speed we use Cenveo Publisher Suite. The cloud-based ecosystem of tools is architected to ensure editorial consistency and quality.

Cenveo Publisher Suite | Features and Benefits

Tool Overview Advantages for Authors/Editors Publishing Workflow Benefits Technical Specs Support
Smart Edit Helps editors perform common tasks during the content creation process.

Automated clean-up process identifies more than 200 different actions.

Auto content identification quickly updates specific document and content types: author names, affiliations, footnotes, abstracts, keywords, etc.

Content normalization transforms styled document to publisher/journal-specific format.

References validation ensures any missing or duplicate references are identified. All references validated against CrossRef and PubMed.

Publishers-specific preferences are highlighted for copyeditor to review.

Extensibility. Inclusion of new content items, specific content types, taxonomies, quality checks, and additional output deliverables are managed through a modular customizable interface.

Authoritative sources. The Cenveo architecture makes use of industry standard authority sources such as CrossRef and PubMed Central® that provides content integrity.

Publisher-specific flexibility.
Normalizations are based on title specific style and content requirements.

Built on the latest version of Microsoft Office 2013 and Visual Studio 2012. The Smart Edit Team comprises experienced analysts and developers with deep knowledge of STM content as well as publisher-specific requirements. A dedicated team makes changes or updates to normalization style and output routines quickly with fluency and expertise in content creation and output.
Smart Compose Automated composition engine that ingests content output from the Smart Edit process and generates proofs based on publishers’ styles.

Speed to publication. Automated content transformations enable the fastest turnaround times in the industry. Based on a publisher’s requirements and the content itself, same-day turnaround is a true possibility.

Consistency. With built-in styles based on publisher specifications, consistent format is guaranteed across journal articles, multiple titles, references, and more.

Streamline workflows. Transitioning from manuscript to proof and maintaining XML structure, translates to effortless digital and print output. One straight text article can be composed every 2 to 3 minutes.

Dynamic server-based 3B2 composition with core template built using Xpath, XSLT, and Perl. Style sheets and layouts stored as separate libraries.

Dynamic server-based InDesign composition with templates built on Java and InDesign scripts is the latest addition to high-speed composition of design-intensive content.

Template engineers with 15 to 20 years on-the-job experience are available around the clock for troubleshooting and for any other technical demands.
Smart Proof Online proofing and correction tool that presents composed pages via a web browser and offers an interface to update content and format.

Intuitive. Reminiscent of Microsoft Word but accessible via any browser, authors and editors can easily make line edits and insert queries.

Behind-the-scenes-XML. Focus is on the content and not the structure. XML mark-up is captured behind the scenes, including change history metadata.

Editorial integrity. Managing author corrections, editorial styles, and journal formats consistently translates to quality published content.

Streamlines the proofing process for authors and editors in a serial correction workflow. Integration of multiple correction sources into a single PDF (no re-marking of corrections).

An XHTML-based tool.

XML input is converted to XHTML for correction cycle then transformed back to XML.

One-time authentication, troubleshooting, and customer support.

Auto alert messages to technical support team helps to resolve any technical glitches.

While publishers' business drivers support the evolving journal landscape, which includes author support, open science, and readership needs, we ensure our technology helps them along the way.

Want to see a demo of Cenveo Publisher Suite or consult with a publishing workflow specialist? Simply click the link below to get started!


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Mike Groth

Michael Groth is Director of Marketing at Cenveo Publisher Services, where he oversees all aspects of marketing strategy and implementation across digital, social, conference, advertising and PR channels. Mike has spent over 20 years in marketing for scholarly publishing, previously at Emerald, Ingenta, Publishers Communication Group, the New England Journal of Medicine and Wolters Kluwer. He has made the rounds at information industry events, organized conference sessions, presented at SSP, ALA, ER&L and Charleston, and blogged on topics ranging from market trends, library budgets and research impact, to emerging markets and online communities.. Twitter Handle: @mikegroth72